Payroll Specialist (Payroll Coordinator)
Company: Indiana University
Location: Bloomington
Posted on: September 28, 2024
Job Description:
DepartmentCHEMISTRY (BL-CHEM-IUBLA)Department InformationFaculty
and staff in the Department of Chemistry are committed to
developing students' understanding of science and problem-solving
skills and preparing them for careers in science and the health
professions.The Department of Chemistry is a part of the College of
Arts and Sciences at Indiana University and offers a variety of
outstanding employment opportunities such as academics, scientist
positions, laboratory technicians, administrative and information
technology support, fiscal services and purchasing, technical
services (machinists, electronics, glass blowers), student and
teaching services, and much more. Each and every individual in
every role is integral to the success of the educational and
research mission of the department, the College, and Indiana
University as a whole.Job SummaryDepartment-Specific
Responsibilities
- Monitors Kuali Time and works with supervisors to ensure that
employee time sheets are reviewed and approved prior to payroll
deadlines.
- Contacts employees and their supervisors regarding time sheet
and time clocking issues.
- Resolves problems with payroll swiftly and professionally so
the employee does not suffer a financial duress.
- Reviews and balances biweekly and monthly payroll
vouchers.
- Saves payroll files in the designated location for payroll
records.
- Reviews and updates work areas within Kuali and updates the
approvers as needed; submits changes to employee work
assignments.
- Contacts the University Controller's Office (UCO) immediately
when aware of an overpayment and follows the procedures described
by them.
- Submits Human Resource Management System (HRMS) and Kuali
Financial System (KFS) edocs for employee funding changes, payroll
adjustments, report-to changes, administrative posts, graduate
appointments, and other items as needed.
- Processes summer salaries by submitting salary transfers (STs)
and edocs.
- Submits graduate appointment edocs for fall and spring
semesters, and summer sessions, updates Chemistry graduate
appointment database.
- Generates bursar external uploads (BEX) billings as needed by
the undergraduate labs.
- Monitors edocs throughout the approval process and informs
stakeholders of any issues.
- Responds to questions and concerns from edoc approvers in a
timely manner.
- Takes necessary actions in the event of edoc disapproval or
delayed approval.
- Knowledgeable of all policies and procedures regarding payroll
and serves as the department expert for payroll-related questions,
policies, and procedures.
- Owns and maintains the standard operating procedures (SOPs) for
this position.
- Provides individual training to new employees regarding Kuali
Time.
- Supports faculty, students, and staff by providing contact
information and links they can use for tax, insurance, and other
questions.
- Assists and serves as backup to other business office employees
as needed.
- Expands overall knowledge of university policies and procedures
though in-person or online training.
- Keeps an open channel of communication with supervisor.
- Follows department operating procedures and suggests updates as
needed.
- Recognizes and respects faculty, students, and other staff as
customers.
- Always maintains a professional demeanor and a clean and
professional work area.
- Provides list of suggested terminations for student hourly
personnel and graduate students after each semester, processes
terminations upon approval.
- Provides information to the Department and UCO upon
request.
- Runs reports, sends reminder e-mails, and serves as an
administrator for ePTO.
- Assists with Department Research Experience for Undergraduates
(REU)s and other special programs.
- Assists/backups human resources (HR) as needed.
- Performs other duties as assigned.General Responsibilities
- Under supervision, performs routine and occasionally more
complex administrative tasks related to payroll, such as computing
wages, overtime payments, taxes, and withholdings.
- Audits timekeeping records and payroll reports to identify
errors and ensure compliance with policies and deadlines.
- Responds to employee inquiries and requests and explains
policies and procedures.
- Helps employees understand paycheck information, including
deductions, taxes, garnishments, and payroll calendar.
- Serves as a resource to lower-level payroll coordinators and
the department.QualificationsCombinations of related education and
experience may be considered. Education beyond the minimum required
may be substituted for work experience. Work experience beyond the
minimum required may be substituted for education.EDUCATIONRequired
- High school diploma or equivalent (such as HSED or
GED).Preferred
- Associate or bachelor's degree in related field.WORK
EXPERIENCERequired
- 4 years in relevant field.Preferred
- 1 year of payroll processor experience at Indiana
University.SKILLSRequired
- Proficient communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic
environment.
- Highly thorough and dependable.
- Possesses a high degree of initiative.
- Ability to build strong customer relationships.
- Ability to learn and use IU systems, such as HRMS and
KFS.Preferred
- Familiarity with Indiana University procedures and
policies.
- Familiarity and experience of IU systems such as Kuali, Indiana
University Information Environment (IUIE), and HRMS.
- Excellent written and verbal communication skills and customer
service experience.
- Ability to manage multiple projects simultaneously with great
attention to detail.Working Conditions / DemandsThis role requires
the ability to effectively communicate and to operate a computer
and other standard office productivity equipment. The position
involves sedentary work as well as periods of time moving around an
office environment and the campus. The person in this role must be
able to perform the essential functions with or without an
accommodation.Work LocationBloomington, IndianaAdvertised
Salary$18.27 - $19.47 per hourBenefits OverviewFor full-time staff
employees, Indiana University offers a wide array of benefits
including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: MasteryFLSA: NonexemptJob Function: FinanceJob Family:
Payroll Click here to learn more about Indiana University's Job
Framework.Posting DisclaimerThis posting is scheduled to close at
11:59 pm EST on the advertised Close Date. This posting may be
closed at any time at the discretion of the University, but will
remain open for a minimum of 5 business days. To guarantee full
consideration, please submit your application within 5 business
days of the Posted Date.If you wish to include a cover letter, you
may include it with your resume when uploading attachments.Equal
Employment OpportunityIndiana University is an equal employment and
affirmative action employer and a provider of ADA services. All
qualified applicants will receive consideration for employment
based on individual qualifications. Indiana University prohibits
discrimination based on age, ethnicity, color, race, religion, sex,
sexual orientation, gender identity or expression, genetic
information, marital status, national origin, disability status or
protected veteran status. Indiana University does not discriminate
on the basis of sex in its educational programs and activities,
including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the
U.S. Department of Education Office for Civil Rights or the
university Title IX Coordinator. See Indiana University's Notice of
Non-Discrimination here which includes contact information.Campus
Safety and SecurityThe Annual Security and Fire Safety Report,
containing policy statements, crime and fire statistics for all
Indiana University campuses, is available online. You may also
request a physical copy by emailing IU Public Safety at iups@iu.edu
or by visiting IUPD.Contact UsRequest SupportTelephone:
812-856-1234
Keywords: Indiana University, Lawrence , Payroll Specialist (Payroll Coordinator), Human Resources , Bloomington, Indiana
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