Program Management Assistant

Company: Indiana University
Location: Indianapolis
Posted on: September 29, 2024

Job Description:

DepartmentCHILD CARE CENTER (IN-CHCR-IUINA) Job SummaryDepartment-Specific Responsibilities

• Manages childcare enrollment planning continually ensuring maximum childcare capacity throughout the year. Provides updates to the Director and Assistant Director.
• Maintains contact with waitlist parents and keeps all lists up to date.
• Maintains childcare customer accounts daily and weekly.
• Maintains all records and transactions necessary for the center's state-subsidized childcare tuition programs.
• Creates state licensing employee files for all new hires and reviews quarterly to ensure all state requirements are up-to-date and in file.
• Provides food service vendor weekly meal counts and reviews all menu modifications.
• Submits monthly meal reimbursement request for the federal food program (CACFP) and compiles required audit documentation.General Responsibilities
  • Conducts research and compiles materials and information for departmental programs.
  • Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
  • Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
  • Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
  • Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
  • Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
  • Serves as liaison for department; coordinates activities and exchanges information.QualificationsEDUCATIONRequired
    • High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCERequired
      • 4 years of related work experienceSKILLSRequired
        • Proficient communication skills
        • Maintains a high degree of professionalism
        • Demonstrated time management and priority setting skills
        • Demonstrates a high commitment to quality
        • Possesses flexibility to work in a fast paced, dynamic environment
        • Highly thorough and dependable
        • Possesses a high degree of initiative
        • Ability to build strong customer relationshipsWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
          • Multiple plan options for medical insurance
          • Dental insurance
          • Health Savings Account with generous IU contribution
          • Life insurance, LTD, and AD&D options
          • Base retirement plan contribution from IU, subject to vesting
          • Additional supplemental retirement plan options
          • Tuition benefit for IU classes
          • 10 paid holidays per year
          • Generous Paid Time Off
          • Paid Parental Leave
          • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: MasteryFLSA: NonexemptJob Function: General AdministrationJob Family: Program Management Click here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Lawrence , Program Management Assistant, Executive , Indianapolis, Indiana