Receptionist/Administrative Assistant

Company: CIP International, Inc
Location: Fairfield
Posted on: October 25, 2024

Job Description:

About CIPCIP Retail is a turnkey firm specializing in creative design, engineering, manufacturing, and installation of interior decor, customer communication signage, and millwork for retail environments. Whether designing from scratch, or partnering with a design firm, CIP Retail is driven to provide value-focused solutions to meet the retailer's budgetary requirements with the highest impact. Combining the very latest state-of-the-art technology with unmatched craftsmanship, CIP Retail has the experience and know-how to produce nearly anything you can imagine.Department: AdministrationTitle: Receptionist/Administrative AssistantReports to: HR DirectorLocation: CIP Fairfield Office (on site)Position SummaryThe Receptionist/Administrative Assistant is an integral part of our operations as the person responsible for greeting and welcoming our customers, assisting and facilitating all aspects of front office operations, and administrative support for the Leadership team. As the Administrative Assistant you will be performing clerical and administrative tasks to help our organization run smoothly. Core ResponsibilitiesGreet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnelCoordinate and oversee office activities, such as answering the main phone line, responding to email inquiries, assisting Leadership with correspondence, meetings, appointments, travel arrangements, and cateringEnsure office areas are tidy and organized, including reception and common areasMaintain a polite, helpful, and professional mannerAssist with the coordination and organization of internal eventsManage schedules for conference and community spacesMonitor and request inventory for office and break room suppliesManage incoming and outgoing correspondence, including mail, packages and faxesAssist accounting with the processing of customer orders, billing, scanning and filingSubmitting work orders and scheduling repairs for general office space and equipment, as directedHandle sensitive information in a confidential mannerAdditional ResponsibilitiesAdheres to all company policies, procedures, and business ethics codesAs part of a small office team, perform other duties as assignedKnowledge and Skill PreferencesAssociate's degree in business administration or relatable administrative training may be advantageousProven excellence as an administrative assistant, office administrator, receptionist, or other relevant position within a manufacturing environmentExperience and ability to effectively operate a multi-line phone systemPractical experience with CRM and/or accounting software (i.e. Sage, Epicor, ERP system), helpful Practical experience with CRM and/or accounting software, such as Sage, helpfulHigh degree of personal integrity and confidentialityKnowledge of Microsoft Office products (e.g. Word, Excel, PowerPoint)Strong written and verbal communication skillsExcellent organizational and time management skillsPositive attitude and ability to build relationships with customers and colleaguesKeen attention to detailProblem-solving and basic troubleshooting skillsWorking ConditionsThis position typically operates in a professional, business casual office environmentStandard office hours (e.g., 8am to 5pm, Monday to Friday), occasional overtime may be required based on business needExcellent attendance is requiredSitting and standing for long periods of timeAbility to lift up to 20lbsPI2a48aa337351-25660-35881354

Keywords: CIP International, Inc, Lawrence , Receptionist/Administrative Assistant, Administration, Clerical , Fairfield, Indiana